Accounts Payable & Receivable
Accounts payable and receivable services that are poorly managed do not just create administrative headaches — they directly damage your cash flow, strain supplier relationships, and leave money sitting uncollected for far longer than it should. At Northlight, we take complete ownership of your AR and AP accounting, handling everything from invoice processing and purchase ledger management to credit control and payment reconciliation — accurately, consistently, and with a clear focus on keeping your cash flow healthy. Whether you are a growing business drowning in unpaid invoices or an established company that needs a more reliable accounts payable and receivable process, we are here to manage it properly.
Up to 60% Cost Savings
Dedicated Team
Secure Data Handling
On-time Delivery
Experienced Professionals
What Does Reliable Accounts Payable and Receivable Support Actually Deliver for UK Businesses?
Most businesses do not struggle with accounts payable and receivable because they lack the right people — they struggle because the volume of invoices, payment chasing, supplier queries, and reconciliation work grows faster than the internal capacity to manage it. The result is delayed payments, missed early payment discounts, overdue debtors, and a cash flow position that never quite reflects the actual health of the business.
Our outsourced accounts payable services and accounts receivable management services are built to resolve exactly that. We act as your dedicated AP and AR team — processing every invoice, chasing every outstanding payment, reconciling every account, and giving you real-time visibility of where your money is at every stage.
Here is what our accounts payable and receivable support covers for every client we work with:
Invoice Processing Services
We receive, review, and process all incoming supplier invoices — checking figures against purchase orders and delivery notes, coding correctly to the right cost centres, and preparing for payment within your agreed terms. No invoices lost. No duplicates paid. No errors carried forward.
Purchase Ledger Management
We maintain your purchase ledger accurately and up to date — reconciling supplier statements, resolving discrepancies, managing supplier queries, and ensuring your creditor position is always clearly visible and correctly recorded.
Payment Run Management
We prepare and manage your payment runs — scheduling supplier payments in line with agreed terms, flagging early payment discount opportunities, and ensuring your payment approvals process is smooth, auditable, and always on time.
Sales Ledger Management
We maintain your sales ledger with the same level of care — raising and issuing customer invoices accurately, allocating receipts correctly, and keeping your debtor position clearly recorded and regularly reviewed.
Accounts Receivable Management Services
Outstanding invoices left unmanaged become bad debts. We actively manage your debtor ledger — sending timely payment reminders, following up on overdue accounts, escalating where necessary, and keeping your outstanding debtor balance as low as possible at all times.
Credit Control Services
Our credit control process is professional, consistent, and effective — chasing overdue payments on your behalf without damaging the customer relationships that matter to your business. We follow agreed escalation procedures and keep you informed of any accounts that require your attention.
Invoice Reconciliation
We reconcile all accounts payable and receivable balances regularly — matching payments to invoices, identifying and resolving unallocated receipts, and ensuring your ledgers reflect your actual financial position at all times.
Debtor and Creditor Management Reporting
We provide you with clear, regular reports on your debtor and creditor positions — aged debtor reports, aged creditor reports, and cash flow summaries that give you the visibility you need to make informed business decisions.
What Are the Core Values Behind Every Accounts Payable and Receivable Service We Deliver?
Accuracy in Every Transaction
In AR and AP accounting, a single misposted invoice or unallocated payment can create a ripple of errors that takes hours to untangle. Every transaction we process is checked, coded correctly, and reconciled before it is posted — so your ledgers are always clean and your financial position is always reliable.
Cash Flow as a Priority
Healthy cash flow does not happen by accident — it is the result of invoices being issued promptly, payments being chased consistently, and suppliers being paid on time within terms. We treat your cash flow position as a priority in everything we do, not as an afterthought.
Supplier and Customer Relationships Protected
How your business handles payments and payment chasing says a great deal about how you operate. Our accounts payable automation services and credit control processes are professional, measured, and always conducted in a way that protects the relationships that matter to your business.
Full Transparency and Visibility
You should always know exactly where your money is — what is owed to you, what you owe, and when everything is due. We provide clear, regular reporting on your debtor and creditor positions so you are never making financial decisions based on incomplete information.
Proactive Problem Resolution
Supplier disputes, unallocated receipts, disputed invoices, and overdue accounts do not resolve themselves. We identify issues early, communicate clearly, and resolve them quickly — before they have a chance to affect your cash flow or your relationships.
Our Bookkeeping Process
1 — Onboarding and System Setup
We begin by reviewing your existing accounts payable and receivable setup — your current ledgers, outstanding invoices, overdue debtors, supplier terms, and any backlog that needs to be cleared. We establish clear processes, agree on reporting formats, and set up secure access to your accounting system before any live processing begins.
2 — Invoice Receipt and Processing
All incoming supplier invoices are received, reviewed for accuracy, matched against purchase orders or delivery confirmations where applicable, and posted to the correct nominal codes in your accounting system — promptly and without errors.
3 — Sales Invoice Preparation and Issuance
We prepare and issue all customer invoices on your behalf — accurately, promptly, and in line with the payment terms agreed with each customer — ensuring your receivables process starts on the right footing from the moment work is completed or goods are delivered.
4 — Payment Run Preparation and Approval
We prepare scheduled payment runs for your supplier invoices — grouping payments by due date, flagging early payment discount opportunities, and presenting a clear payment summary for your approval before any funds are released.
5 — Credit Control and Debtor Chasing
We actively manage your outstanding debtor balances — sending timely payment reminders at agreed intervals, following up on overdue accounts by phone and email, and escalating persistent non-payers through agreed procedures while maintaining a professional and measured tone throughout.
6 — Receipt Allocation and Payment Reconciliation
All payments received and made are allocated accurately to the correct invoices in your ledgers — eliminating unallocated receipts, resolving discrepancies, and keeping your accounts receivable and accounts payable balances clean and current at all times.
7 — Ledger Reconciliation and Reporting
We reconcile your purchase and sales ledgers regularly against your bank statements and accounting records — identifying and resolving any discrepancies before they compound. You receive clear aged debtor and aged creditor reports on an agreed schedule so your cash flow visibility is always up to date.
Ready to Outsource Your Bookkeeping?
Save up to 60% on accounting costs and get reliable bookkeeping support from our experienced team in India.
Frequently Asked Questions About Our Accounts Payable and Receivable Services
Accounts payable refers to money your business owes to suppliers and creditors — invoices you have received and need to pay. Accounts receivable refers to money owed to your business by customers — invoices you have issued and are waiting to collect. Both require careful management to keep your cash flow healthy and your financial records accurate.
Managing AP and AR internally becomes increasingly difficult as your business grows. Invoice volumes increase, payment chasing takes time, reconciliation becomes complex, and errors creep in. Outsourcing to a specialist team gives you accurate, consistent processing without the overhead of managing it in-house — and typically improves your cash flow position as a direct result.
Our credit control service is built around a structured, professional chasing process — agreed with you upfront. We send payment reminders at defined intervals, follow up by phone and email on overdue accounts, and escalate persistent non-payers through agreed procedures. We keep you informed throughout and flag any accounts that require your direct involvement.
Yes. We work with all major UK accounting platforms including Xero, QuickBooks, Sage, and FreeAgent — integrating directly with your existing system so there is no disruption to your current setup and no need to change the tools your business already uses.
We provide regular aged debtor and aged creditor reports — showing exactly what is owed to you, what you owe, and how long each balance has been outstanding. We also provide cash flow summaries and exception reports for any accounts that require attention — all in a clear format that is easy to review and act on.
We can typically onboard a new client and begin live processing within a short transition period — depending on the complexity of your existing setup and the volume of your ledgers. We handle the transition carefully to ensure there is no disruption to your supplier payments or customer invoicing during the handover.
Yes. We manage all routine supplier queries and invoice disputes on your behalf — investigating discrepancies, communicating with suppliers, and resolving issues quickly so they do not delay your payment runs or create problems in your purchase ledger.
Absolutely. Our outsourced accounts payable services and accounts receivable management services are designed to scale with your business — handling high invoice volumes accurately and efficiently without the need for you to expand your internal finance team.